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Meetings Manager

outsystems Meetings Manager

Solution that enables the process centralization of the scheduling and management of executive committee meetings according dates, notification of participants, registration and consulting of the agenda, registration of opinions and submission of documents.

The solution also allows the record of the decision-making in the minute’s format, approved and "signed" by the stakeholders. Participants or other identified elements are notified about the meeting orders, staying in the same document archive under conditions of restricted access.

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Benefits

  • Increased management control over meetings and content
  • Improved communication between attendees
  • Greater control at critical times associated with the meeting
  • Provision of Search Listings
  • Process Centralization
  • Reduction of effort and Cost
  • Process and Audit history Register Guarantee

Main Features

BackOffice Console for event creation, maintenance of user profiles, audit records checking (complete history)

Notification templates Management

Document, Executive meetings Minutes and other orders information checking

Preview of the meetings Event List

Inclusion of the meeting participants, according invitation to confirm the attendance and themes submission

Notifications of the participants about changes or new submissions

Update and versioning of content

Documents and meeting outputs download

Management and Distribution of orders to the list of participants and identified elements

Minutes issuing and recording generated by the meeting’s cordinator

Interface to desktop and iPad

Document archive of the documentation generated, stored in the FileSystem server ensuring confidentiality and security in the access to the machine itself.

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